How to Set Up a Block of Hotel Rooms for your Guests

Why Set Up a Hotel Wedding Block?

When hosting a wedding or event, secure a hotel wedding block for your guests. A discounted block of hotel rooms ensures convenience and reduces planning stress for everyone involved. If your event takes place off-site, consider arranging transportation from the hotel to the venue.

On-Site Accommodations at Tiffany Ballroom and Zachariah’s

At Tiffany Ballroom or Zachariah’s, setting up a hotel wedding block is straightforward with our on-site options. The Four Points by Sheraton Norwood offers discounted accommodations for on-site events scheduled earlier. This ensures your guests have plenty of time to secure their rooms.

Types of Hotel Wedding Block Contracts

Courtesy Block

A courtesy block of hotel rooms involves no financial obligation to the event host. The Four Points by Sheraton Norwood provides this option for on-site events. Rooms are held until five weeks before your event. Unreserved rooms return to the hotel’s inventory and sell at the best available rate. Once you fill a certain percentage of the original block, you can request additional rooms.

Clause-Based Block

A clause-based block involves a financial commitment. This contract suits large hotel wedding blocks where the hotel guarantees room sales. You must book a certain number of rooms and are financially responsible if they aren’t filled. Typically, you must fill 80% of the rooms, though this varies by property. If you don’t meet the guarantee, you owe for the unbooked rooms. This option works well for busy weekends or when you’re confident in meeting requirements.

Arranging a Courtesy Block of Hotel Rooms

Consider who might stay overnight when setting up a block of hotel rooms. Include those living more than 30 minutes away, your bridal party, and anyone not wanting to drive post-party. This helps estimate the number of rooms needed.

Understand the booking process and the name or code guests should use. Confirm the cancellation policy and the cutoff date for the discounted rate. Inquire if the hotel automatically adds rooms to the block or if you must request extras.

Once arranged, email hotel wedding block details to your bridal party, close friends, and family. Include this information in your Save the Dates and wedding website. Provide hotel details, rates, booking cutoff dates, and reservation steps.

Hotel Room Block in Norwood

At the Four Points by Sheraton Norwood, guests should call the hotel and reference the event name. Encourage early booking by your bridal party and family if more rooms are needed. Inform guests of any major local events to prevent hotel sell-outs.

For excellent guest accommodations, whether for an event with us or elsewhere, we’re ready to help! Call us at 781-255-3159 to start planning your hotel wedding block.